Privacy Policy

Preamble

With this privacy policy, we would like to inform you about the types of your personal data (hereinafter also referred to as “data”) that we process, for what purposes, and to what extent within the scope of providing our application.

The terms used are not gender-specific.

Last updated: August 18, 2025

Table of Contents

• Preamble
• Controller
• Overview of Processing Activities
• Applicable Legal Bases
• Security Measures
• Transmission of Personal Data
• International Data Transfers
• General Information on Data Storage and Deletion
• Rights of Data Subjects
• Provision of Online Services and Web Hosting
• Use of Cookies
• Registration, Login and User Account
• Community Features
• Blogs and Publication Media
• Contact and Inquiry Management
• Web Analytics, Monitoring and Optimization
• Affiliate Programs and Affiliate Links
• Plug-ins and Embedded Functions and Content
• Changes and Updates
• Definitions

Controller

Sven Ramuschkat
c/o tecRacer Germany GmbH
Vahrenwalder Str. 156
30165 Hannover

Email address: sven@svenesis.org

Overview of Processing Activities

The following overview summarizes the types of data processed and the purposes of their processing, and refers to the data subjects.

Types of data processed

• Inventory data.
• Contact data.
• Content data.
• Contract data.
• Usage data.
• Meta, communication, and procedural data.
• Log data.

Categories of data subjects

• Prospects.
• Communication partners.
• Users.

Purposes of processing

• Provision of contractual services and fulfillment of contractual obligations.
• Communication.
• Security measures.
• Reach measurement.
• Tracking.
• Audience building.
• Affiliate tracking.
• Organizational and administrative procedures.
• Feedback.
• Marketing.
• Profiles with user-related information.
• Provision of our online services and user-friendliness.
• Information technology infrastructure.

Applicable Legal Bases

Applicable legal bases under the GDPR: Below you will find an overview of the legal bases of the GDPR on which we process personal data. Please note that in addition to the provisions of the GDPR, national data protection regulations may apply in your or our country of residence or domicile. Should more specific legal bases be relevant in individual cases, we will inform you of these in the privacy policy.

• Consent (Art. 6(1)(a) GDPR) – The data subject has given consent to the processing of their personal data for one or more specific purposes.
• Contract performance and pre-contractual inquiries (Art. 6(1)(b) GDPR) – Processing is necessary for the performance of a contract to which the data subject is party, or for the implementation of pre-contractual measures taken at the request of the data subject.
• Legitimate interests (Art. 6(1)(f) GDPR) – Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, provided that the interests, fundamental rights, and freedoms of the data subject requiring the protection of personal data do not override such interests.

National data protection regulations in Germany: In addition to the data protection regulations of the GDPR, national data protection regulations apply in Germany. This includes in particular the Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG). The BDSG contains specific regulations on the right to access, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes, and transmission as well as automated individual decision-making including profiling. Furthermore, state data protection laws of the individual federal states may apply.

Note on applicability of GDPR and Swiss DPA: These privacy notices serve both to provide information under the Swiss DPA and under the General Data Protection Regulation (GDPR). For this reason, please note that due to the broader spatial application and comprehensibility, the terms of the GDPR are used. In particular, instead of the terms used in the Swiss DPA such as “processing” of “personal data”, “overriding interest”, and “particularly sensitive personal data”, the GDPR terms “processing” of “personal data” as well as “legitimate interest” and “special categories of data” are used. However, the legal meaning of the terms continues to be determined under the Swiss DPA within its scope of application.

Security Measures

We take appropriate technical and organizational measures in accordance with legal requirements, taking into account the state of the art, implementation costs, and the nature, scope, circumstances, and purposes of processing, as well as the varying likelihood and severity of the threat to the rights and freedoms of natural persons, to ensure a level of protection appropriate to the risk.

These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical and electronic access to data, as well as access, input, transmission, ensuring availability, and separation. Furthermore, we have established procedures to ensure the exercise of data subject rights, the deletion of data, and responses to data threats. We also consider the protection of personal data during the development and selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default.

IP Address Shortening

Where IP addresses are processed by us or by the service providers and technologies we use, and the processing of a full IP address is not necessary, the IP address is shortened (also known as “IP masking”). The last two digits or the last part of the IP address after a period is removed or replaced with placeholders. The purpose of shortening the IP address is to prevent or significantly hinder the identification of a person based on their IP address.

Securing Online Connections through TLS/SSL Encryption Technology (HTTPS)

To protect the data of users transmitted via our online services from unauthorized access, we rely on TLS/SSL encryption technology. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are the cornerstones of secure data transmission on the Internet. These technologies encrypt the information transmitted between the website or app and the user's browser, thereby protecting the data from unauthorized access. TLS, as the more advanced and secure version of SSL, ensures that all data transmissions meet the highest security standards. When a website is secured by an SSL/TLS certificate, this is indicated by the display of HTTPS in the URL. This serves as an indicator for users that their data is transmitted securely and in encrypted form.

Transmission of Personal Data

In the course of our processing of personal data, it may happen that data is transmitted to or disclosed to other entities, companies, legally independent organizational units, or persons. Recipients of this data may include, for example, service providers entrusted with IT tasks or providers of services and content integrated into a website. In such cases, we comply with legal requirements and in particular conclude appropriate contracts or agreements with the recipients of your data that serve to protect your data.

International Data Transfers

Data processing in third countries: Where we transfer data to a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)), or this occurs in the context of using third-party services or the disclosure or transmission of data to other persons, entities, or companies (which can be identified by the postal address of the respective provider or when the privacy policy expressly refers to data transfers to third countries), this is always done in accordance with legal requirements.

For data transfers to the USA, we primarily rely on the Data Privacy Framework (DPF), which was recognized as a secure legal framework by an adequacy decision of the EU Commission dated July 10, 2023. Additionally, we have concluded Standard Contractual Clauses with the respective providers that comply with EU Commission requirements and establish contractual obligations to protect your data.

This dual safeguard ensures comprehensive protection of your data: the DPF forms the primary layer of protection, while the Standard Contractual Clauses serve as additional security. Should changes occur within the DPF framework, the Standard Contractual Clauses serve as a reliable fallback option. This ensures that your data remains adequately protected even in the event of political or legal changes.

For each individual service provider, we inform you whether they are DPF-certified and whether Standard Contractual Clauses are in place. Further information about the DPF and a list of certified companies can be found on the website of the US Department of Commerce at https://www.dataprivacyframework.gov/.

For data transfers to other third countries, corresponding safeguards apply, in particular Standard Contractual Clauses, explicit consent, or legally required transfers. Information on third-country transfers and applicable adequacy decisions can be found in the information provided by the EU Commission: EU Commission – International Data Protection.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal provisions as soon as the underlying consent is revoked or there are no further legal grounds for processing. This applies to cases where the original processing purpose no longer exists or the data is no longer needed. Exceptions exist where legal obligations or special interests require longer retention or archiving of the data.

In particular, data that must be retained for commercial or tax law reasons, or whose storage is necessary for legal prosecution or for the protection of the rights of other natural or legal persons, must be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that applies specifically to certain processing operations.

Where multiple retention periods or deletion deadlines are specified for a date, the longest period always applies. Data that is no longer retained for its originally intended purpose but due to legal requirements or other reasons is processed exclusively for the reasons justifying its retention.

Data Retention and Deletion

The following general periods apply for retention and archiving under German law:

• 10 years – Retention period for books and records, annual financial statements, inventories, management reports, opening balance sheets, and the work instructions and other organizational documents necessary for their understanding (§ 147(1)(1) in conjunction with (3) AO, § 14b(1) UStG, § 257(1)(1) in conjunction with (4) HGB).
• 8 years – Accounting records, such as invoices and cost receipts (§ 147(1)(4) and (4a) in conjunction with (3) sentence 1 AO and § 257(1)(4) in conjunction with (4) HGB).
• 6 years – Other business documents: received commercial or business letters, copies of sent commercial or business letters, other documents relevant for taxation purposes, such as hourly wage slips, operational accounting sheets, calculation documents, price markings, as well as payroll documents unless they are already accounting records, and cash register strips (§ 147(1)(2), (3), (5) in conjunction with (3) AO, § 257(1)(2) and (3) in conjunction with (4) HGB).
• 3 years – Data required to consider potential warranty and compensation claims or similar contractual claims and rights, and to handle related inquiries, based on previous business experience and standard industry practices, is stored for the duration of the regular statutory limitation period of three years (§§ 195, 199 BGB).

Rights of Data Subjects

Rights of data subjects under the GDPR: As a data subject, you have various rights under the GDPR, which arise in particular from Articles 15 to 21 GDPR:

• Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions. If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing; this also applies to profiling insofar as it is related to such direct marketing.
• Right to withdraw consent: You have the right to withdraw consent at any time.
• Right of access: You have the right to obtain confirmation as to whether data concerning you is being processed and to obtain information about such data, as well as further information and a copy of the data in accordance with legal requirements.
• Right to rectification: You have the right, in accordance with legal requirements, to request the completion of data concerning you or the correction of inaccurate data concerning you.
• Right to erasure and restriction of processing: You have the right, in accordance with legal requirements, to request that data concerning you be deleted without undue delay, or alternatively, in accordance with legal requirements, to request restriction of processing of the data.
• Right to data portability: You have the right to receive data concerning you that you have provided to us in a structured, commonly used, and machine-readable format in accordance with legal requirements, or to request its transmission to another controller.
• Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

Provision of Online Services and Web Hosting

We process user data to provide our online services. For this purpose, we process the user's IP address, which is necessary to deliver the content and functions of our online services to the user's browser or device.

• Data types processed: Usage data (e.g., page views and dwell time, click paths, usage intensity and frequency, device types and operating systems used, interactions with content and features); meta, communication, and procedural data (e.g., IP addresses, timestamps, identification numbers, persons involved). Log data (e.g., log files concerning logins or data retrieval or access times).
• Data subjects: Users (e.g., website visitors, users of online services).
• Purposes of processing: Provision of our online services and user-friendliness; information technology infrastructure (operation and provision of information systems and technical devices (computers, servers, etc.)). Security measures.
• Retention and deletion: Deletion in accordance with the information in the section “General Information on Data Storage and Deletion”.
• Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).

Collection of Access Data and Log Files

Access to our online services is logged in the form of so-called “server log files”. Server log files may include the address and name of the accessed web pages and files, date and time of access, amount of data transferred, notification of successful retrieval, browser type and version, the user's operating system, referrer URL (the previously visited page), and typically IP addresses and the requesting provider. Server log files can be used for security purposes, e.g., to prevent server overload (especially in the case of abusive attacks, so-called DDoS attacks), and to ensure server utilization and stability; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR). Data deletion: Log file information is stored for a maximum of 30 days and then deleted or anonymized. Data whose further retention is required for evidentiary purposes is excluded from deletion until the final resolution of the respective incident.

Use of Cookies

The term “cookies” refers to functions that store and read information on users' devices. Cookies can also be used for various purposes, such as ensuring the functionality, security, and convenience of online services, as well as creating analyses of visitor flows. We use cookies in accordance with legal regulations. We obtain user consent in advance where required. Where consent is not necessary, we rely on our legitimate interests. This applies when storing and reading information is essential to provide expressly requested content and functions. This includes, for example, saving settings and ensuring the functionality and security of our online services. Consent can be revoked at any time. We provide clear information about the scope and which cookies are used.

Notes on legal bases under data protection law: Whether we process personal data using cookies depends on consent. If consent is given, it serves as the legal basis. Without consent, we rely on our legitimate interests, which are explained above in this section and in the context of the respective services and procedures.

Storage Duration

With regard to storage duration, the following types of cookies are distinguished:

• Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest after a user has left an online service and closed their device (e.g., browser or mobile application).
• Persistent cookies: Persistent cookies remain stored even after the device is closed. For example, login status can be saved and preferred content displayed directly when a user revisits a website. User data collected via cookies can also be used for reach measurement. Unless we provide users with explicit information about the type and storage duration of cookies (e.g., when obtaining consent), they should assume that these are permanent and that the storage duration can be up to two years.

General information on revocation and objection (opt-out): Users can revoke their consent at any time and also declare an objection to processing in accordance with legal requirements, including through the privacy settings of their browser.

Web Analytics, Monitoring and Optimization

Web analytics (also referred to as “reach measurement”) is used to evaluate visitor flows of our online services and may include behavior, interests, or demographic information about visitors, such as age or gender, as pseudonymous values. Using reach analysis, we can, for example, identify at what times our online services or their functions and content are most frequently used, or encourage reuse. We can also identify which areas require optimization.

In addition to web analytics, we may also use testing procedures to test and optimize different versions of our online services or their components.

Google Analytics

We use Google Analytics to measure and analyze the use of our online services based on a pseudonymous user identification number. This identification number does not contain any unique data such as names or email addresses. It serves to assign analysis information to a device in order to identify which content users accessed during one or multiple usage sessions, which search terms they used, which content they revisited, or how they interacted with our online services. IP addresses are anonymized by Google Analytics 4 by default (IP masking).

• Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
• Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
• Website: marketingplatform.google.com/about/analytics/
• Privacy Policy: policies.google.com/privacy
• Legal basis: Consent (Art. 6(1)(a) GDPR)
• Data transfer to third countries: Google LLC is based in the USA. The transfer is carried out on the basis of the EU–US Data Privacy Framework (adequacy decision by the EU Commission dated 10 July 2023). Standard Contractual Clauses (SCC) pursuant to Art. 46(2)(c) GDPR have additionally been agreed. More information: dataprivacyframework.gov
• Retention period: The default retention period for user data in Google Analytics is 14 months. Event data is deleted after 2 months.
• Opt-out: You can withdraw your consent at any time via our Cookie Settings. You can also prevent data collection by Google Analytics using the Google Analytics Opt-out Browser Add-on.

Definitions

In this section, you will find an overview of the terminology used in this privacy policy. Where terms are legally defined, their legal definitions apply. The following explanations are primarily intended to aid understanding.

• Affiliate tracking: In the context of affiliate tracking, links through which linking websites refer users to websites with product or other offers are logged. The operators of the linking websites may receive a commission when users follow these so-called affiliate links and subsequently take up the offers (e.g., purchase goods or use services).
• Inventory data: Inventory data includes essential information necessary for the identification and management of contractual partners, user accounts, profiles, and similar assignments. This data may include personal and demographic information such as names, contact information (addresses, phone numbers, email addresses), dates of birth, and specific identifiers (user IDs).
• Personal data: “Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie), or to one or more factors specific to that person.
• Processing: “Processing” means any operation or set of operations performed on personal data, whether or not by automated means. The term is broad and encompasses virtually any handling of data, be it collection, analysis, storage, transmission, or deletion.

Changes and Updates

We ask you to regularly inform yourself about the content of our privacy policy. We adapt the privacy policy as soon as changes in our data processing activities make this necessary. We will inform you as soon as the changes require your participation (e.g., consent) or other individual notification.

Where we provide addresses and contact information of companies and organizations in this privacy policy, please note that addresses may change over time and please verify the information before contacting them.

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